Event print kit and quantity planner
Plan event handouts, staff business cards and signs from your attendance and distribution assumptions. Add reserve and download a free print brief.
Plan three separate print categories from your own assumptions. Starting values are a fictional example. This tool does not predict attendance, demand or sales.
Sessions multiply handouts only. The same person may receive a handout at more than one session. Enter 0% distribution or 0 copies for sessions with no handouts; for different session needs, make a separate plan for each.
Handouts
220 pieces200 base + 20 reserve
See flyer printingBusiness cards
220 pieces200 base + 20 reserve
See business cardsSigns
7 pieces6 base + 1 reserve
See poster printingPlanned handout recipients per session: 100, rounded up. Reserve is added to each category independently and rounded up to whole pieces. Signs start from your measured display positions, not attendee count. Order the quantity on each product page that covers the number above.
Order the three pieces.
Take each total to its product page and choose the quantity that covers it.
See flyer printing optionsWork through the example
With 200 planned attendees per session and 50% receiving a handout, plan for 100 recipients. One copy across two sessions gives 200 handouts. Four staff members carrying 50 cards each need 200 business cards. Six measured sign positions need six signs. Adding a 10% reserve gives 220 handouts, 220 cards and seven signs.
Turn counts into a production brief
- Check assumptions against registrations, past distribution records or the current information from the organizer.
- Divide card quantities by staff role and actual need. Use the design quantity splitter for artwork versions.
- Record the size, orientation and location of each sign in the poster site survey and rollout checklists. Spare signs may need different artwork.
- Decide who checks the artwork, who receives the delivery, who hands out and who takes down. Compare your totals with the quantities offered on each product page.
Inputs stay in the memory of this page. The download is a planning brief, not a quote, an order or a saved account project.
How this tool works
Recipients per session = ceiling(attendees × distribution percent ÷ 100). Handouts = recipients × copies × sessions. Business cards = staff × cards per staff member. Signs = measured positions. Add the entered reserve percentage to each category and round up.
Use the actual specification from your selected printer. Defaults are examples, not universal production requirements. These tools do not inspect a PDF, certify a print file, provide a price quote or predict sales.